This is the Privacy Policy of the NZCS and for those providing web sites within the nzcs.org.nz domain.

Being a professional body, protecting personal information is important to the NZCS and personal information provided through this website will be held in the strictest confidence.

Personal information will only be used for the purposes it was collected or that the provider gives NZCS permission to.

Collection

When collecting personal information by whatever means the NZCS will ensure that appropriate notices are given and consents obtained in accordance with the Information Privacy Principles. Most information is collected directly from the individual concerned. NZCS also obtains some personal information from third party sources. In such cases NZCS will require a warranty from the third party that the information has been collected in accordance with Information Privacy Principles, including notification that the information may be disclosed to organisations like the NZCS.

Disclosure of personal information

Personal information provided to NZCS will not be disclosed to other organisations or individuals without the provider's express permission or when obliged to provide such information by lawful authority, with the exception of providing member lists to other members of the Society.

NZCS will never sell, trade, lease or rent any personally identifiable information to other companies except as stated and agreed when collecting information from members or other persons.

The NZCS reserves the right to communicate with members about the essential affairs of the Society.

NZCS Web Sites

Visitors may remain anonymous when visiting an NZCS website.

Generally NZCS will not collect any personal information about individuals unless that information is required to provide a particular service such as when a visitor completes a membership application form or an event registration online.

NZCS will not intentionally collect personally identifiable information about visitors to its web sites. However, like most web sites, when accessing NZCS's web site, log files can and will be generated by the web servers that show the IP address of the visitor, date, time, and pages visited.

NZCS may review the information in the web sites logs from time to time and the logs may be periodically deleted. Information in web logs will be used in the aggregate to generate statistics about access to NZCS sites.

Cookies will not be used for general tracking purposes but may be used where functionality requires it, i.e. in the intranet or members areas of websites. No attempt will be made to observe the use of the site by individuals except in the course of investigating any abuse.

E-Mail Lists

NZCS maintains several email lists for various purposes (such as Event Notices and General Information). Use of these lists will be in accordance with this privacy policy.

Security of personal information

NZCS will maintain all personal information, including its membership and mailing list subscriber details and web server logs, in controlled environments that are secured against unauthorised access. Proof of identity is to be required before information is released to any person, including a member.

Encryption must be used to protect financial information provided in online forms (eg. the membership application forms) while in transit on the Internet.

Correct, update or delete personal information

The Society will provide the opportunity and means for personal information to be accessed on request by the individual concerned and amended where appropriate.  When a request is made, it will be acted on as soon as reasonably practicable and in accordance with the Privacy Act.

Contracted Service Providers

Contracts with all service providers whose service involves access to personal information must be subject to contract terms that include compliance with the NZCS Privacy Policy.

More Information

For more information, please Contact NZCS.